AVP Facilities and Maintenance

AVP Facilities and Maintenance


Harvey Mudd College is recruiting an Assistant Vice President for Facilities and Maintenance on their campus in Claremont.


Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering and mathematics. HMC enrolls about 800 students and is a member of The Claremont Colleges, which is comprised of five undergraduate colleges and two graduate institutions.  According to students, professors and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature.  The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.”



The AVP for Facilities and Maintenance (AVPFM) will lead the Facilities and Maintenance Department which includes the following areas: a) custodial, b) grounds, c) facilities operations, d) maintenance, e) renewal and replacement reserve program (i.e. deferred maintenance), f) facility sustainability efforts and g) capital projects.  Responsibilities are varied and involve supervision, budget planning and management.  The AVPFM will partner with the VP for Administration and Finance/Treasurer to provide strategy and leadership to conceptualize, develop, and implement facilities and maintenance initiatives, in alignment with the College’s Master Plan and its Strategic Vision


The AVPFM will lead and provide oversight for planning and executing all small and large capital building projects that include new construction, and renovation.  Construction and renovation management may include selecting professional design staff; coordinating the activities of clients, design professionals (architects, engineers, etc.) contractors, inspectors and others associated with the project; monitoring project progress, cost and quality; resolving problems that arise in the project; working with city, state and federal agencies and officials to ensure compliance and safety; communicating with project stakeholders regarding program, budget, schedule and construction impact; and completing and warranting the project College specifications.


The AVFPFM is a member of the Business Affairs Leadership Team, and reports to the VP for Administration and Finance/Treasurer.  The AVPFM, under the direction of the VP Administration and Finance/Treasurer, serves as liaison with the Board of Trustees’ Physical Plant and Campus Planning Committee (PPCPC) and potential and current donors; and manages construction and renovation projects from concept through completion. The AVPFM interacts with a broad array of constituencies which includes trustees, the President’s Cabinet, students, alumni, faculty, staff, city staff and officials, architects, engineers, contractors, facilities consultants and other community members.


The AVPFM establishes expectations, provides mentoring and coaching, identifies opportunities for job and career development, and provides informal and formal feedback and has the following supervision responsibilities: supervises Construction Manager who executes day to day project supervision on the field for large capital projects (new buildings and significant renovations) as well as the College’s Renewal and Replacement Reserve program; supervises Assistant Manager for Special Projects who focuses on smaller renovation projects; Supervises the Senior Director for Facilities who directs and supervises the College’s custodial, grounds, and maintenance services, as well as facility sustainability initiatives; and partners with the VP for Administration to co-supervise the Senior Director of Operations & Emergency Preparedness and Employee Safety.



Education and Experience:  Bachelor’s degree in engineering, construction or project management, or a related field is required.  A minimum of five years of relevant industry experience in construction/renovation/building project management, as well as experience in leading a facilities department/division that includes supervision of large staff.  Experience as the lead in capital project management (e.g. as the owner’s representative or internal/campus project manager) including budgeting, planning, and construction and renovation management in addition to a strong understanding of architectural, mechanical, electrical, and other related disciplines.  Direct experience managing all stages of a capital project for new construction and renovation (conceptual design, SD, DD, CD and construction). Master planning and entitlement experience.  Experience in overseeing a facilities operation.


Licenses/Certificates:  Possess and maintain a valid driver’s license and a driving record-acceptable to the College’s automobile insurance carrier.


Preferred Qualifications:  10 years of progressively responsible industry experience in building project, construction and renovation management and facilities management.  Experience managing renovation projects in an occupied building environment.  Experience as the lead in capital project management (as the owner’s representative or internal/campus project manager) for an institution of higher education.  Experience working in a college setting or other setting with a shared governance environment.  Experience working with environmental and sustainability principles, best practices, and laws/regulations, including Leadership in the Energy and Environmental Design (LEED) Green Building Rating System.  Bachelor’s degree or minor in business or graduate degree in business/finance is preferred.


Knowledge, Skills and Abilities:  

Facilities - Knowledge of engineering and construction terminology, theory, practices and principles, as well as the ability to direct and converse technically with engineers and architects regarding campus utility systems for electricity, natural gas, water, sewer, network cabling, and the maintenance, operation, design and construction of the various building types which occur on a residential college or similar campus environment.  Familiarity with city/municipal codes.   Ability to manage and evaluate architects, contractors and supporting consultants as well as experience with contract negotiation.  Knowledge of facility management systems (applications and tools.   General knowledge of applicable building and fire codes.  


Communication/Collaboration - Ability to function in a collaborative team environment and build and maintain effective relations with the College’s various constituencies.  Strong interpersonal skills, including tact, diplomacy, and flexibility..  Ability to value, actively seek and respond to various internal and external constituencies Demonstrated ability to prepare coherent, effective and well-written and formatted presentation texts and graphics.; make presentations to small and large groups; and explain complex planning concepts and solutions in a clear, concise manner.  Excellent writing and proofreading skills.


Management and Analytical Skills - Effective supervisory skills and demonstrated ability to mentor, coach and develop staff.  Ability to think strategically and tactically.  Ability to “see around corners” and anticipate issues/problems..  Effectively use various software and manipulate complex database and spreadsheet applications. Excellent organizational, administrative and project management skills..  Ability to manage many projects at once and meet deadlines/schedules and achieve goals under pressure.  “Results oriented” personality, Ability to conduct analysis and research.  Service oriented attitude. ,  Ability to exercise sound judgment and model ethical standards.


Desired Additional Experience and Skills: Significant knowledge of and experience with CEQA. Familiarity with current industry benchmarking practices.  Experience with computerized maintenance management system.  Experience with continuous improvement initiatives and practices of a complex facilities operation.


Harvey Mudd College is an Affirmative Action/Equal Opportunity Employer. Qualified applicants will be given consideration for employment without regard to age, race, gender, national origin, sexual orientation, protected veteran’s status, disability, or any other characteristics protected by applicable law.

To be considered for this position and to review the full job posting, please apply directly on Harvey Mudd’s career site, posting number P190: