First Republic Bank
Senior Facilities Coordinator - Southern California (Century City Office)
Salary Range: $47,000 - $57,000
Contact: Tmullen@firstrepublic.com
111 Pine Street
San Francisco, Ca 94111

Summary:

The Senior Facilities Coordinator works directly with the Manager and Director of Facilities (both based in San Francisco) and Local Regional Managers to oversee the facilities maintenance, tenant improvements, and office moves for the Century City Office and Preferred Banking locations in Southern California.   The Senior Facilities Coordinator will also have strong project management and communication skills for directing and coordinating a variety of facilities projects.   This knowledge will also be used to direct staff, vendors, and contract resources for the Administrative Services Division.  

The Senior Facilities Coordinator will handle all requests from regional personnel, such as archiving and retrieving files, coordinating vendors and helping with day to day operations.   This person is also responsible to provide coverage and backup for the Receptionist and Administrative Services Coordinator.   This will include, but not be excluded to, answering & directing all incoming calls to the general numbers, greeting clients/guests, scheduling and maintaining conference room calendars, distributing mail, express and courier packages and delivering faxes.   This individual must be highly customer service oriented and courteous to all individuals he/she comes into contact with at the front desk.

Essential Duties and Responsibilities:

• Assist in managing tenant improvements and branch build-outs, including office moves and facilities maintenance as directed by the Director, Facilities & Administrative Services and Manager, Facilities.
• Responsible for day to day operations, such as HVAC, lighting and general maintenance of the preferred banking offices and regional office.
• Manage safety and security programs
• Manage temporary personnel placement recruiting sources
• Establishes and maintains business partner relationships with outsourcing vendors, service providers, suppliers, Information Systems staff and department heads.
• Liaison with Building Management
• Performs other duties and responsibilities as assigned by supervisor.

Additional Duties and Responsibilities:

• Remains informed of job-related issues through networking, training programs, seminars and trade publications
• Attends meetings when necessary
• Maintains a flexible work schedule
• Performs other duties when assigned.

Experience/Skills Required:

• Requires two years office services experience
• Requires experience using Outlook and the MS Office Suite of applications.
• Must possess excellent written and oral communications skills and the ability to clearly define projects, objectives, goals, schedules and assignments.
• Must possess the ability to work effectively with business personnel at all levels as well as with outside vendors and contractors.
• Must possess strong influence/negotiation skills.
• Must possess a broad knowledge of all bank operations.
• Requires strong interpersonal and organizational skills, including the ability to work independently and meet deadlines.
• Requires willingness and ability to adapt to rapid change in order to support and use future technology.

Education Requirements:

• BA/BS degree preferred or the equivalent skill, knowledge and mental development.

Physical Requirements:

• Vision must be sufficient to read data reports, manuals and computer screens.
• Hearing must be sufficient to understand a conversation at a normal volume, including telephone calls and in person.
• Speech must be coherent to clearly convey or exchange information, including the giving and receiving of assignments and/or directions.
• Position involves sitting most of the time, but may involve walking or standing for brief periods of time
• Physical ability must be sufficient to perform light maintenance, lifting, moving and/or relocating equipment, boxes, and furniture up to 30lbs.
• Must be able to travel in a limited capacity.

Contact: Tmullen@firstrepublic.com