Facilities Coordinator in Santa Barbara

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Conversant/CJ Affiliate in Santa Barbara is looking for a Facilities Coordinator.

Job Title: Facilities Coordinator
Department: Facilities
Reports To: Sr. Office Manager in Westlake Village

Basic Function/Purpose: Manages and coordinates all services related to building operations, security and special projects.  Ensures proper functioning of the facility through ongoing inspection and maintenance. 

Major Duties:

  • Onsite point of contact for day-to- day office operations.
  • Provide supervision to building contractors.
  • Coordinates purchase of supplies and equipment and manages inventory for the building.
  • Manage general office issues, such as office climate and placing service calls on copy equipment, printers, fax machines, etc.
  • Receive shipments into the Receiving for all departments.
  • Maintain incoming shipment log for all deliveries.
  • Maintain business centers (cleanliness & inventory)
  • Ensure new hire workstations and/or offices are set with a working extension, voice mail box, nameplate, starter kit of office supplies, welcome packet, access card, and any keys for the office or file cabinets.
  • Deliver packages
  • Setup meeting rooms. (Training rooms, Client conference rooms)
  • Assist involuntary terminations by packing & shipping personal items
  • Manage and maintain office supplies and copy paper
  • Manage copiers (maintenance & new installs)
  • Review and submit invoice to AP or pay via PCard
  • Assist with other mailing and facilities related duties as needed.
  • Assist with maintaining safety programs
  • Maintain and update electronic version of floor plan and phone list
  • Support Company Vehicle
  • Liaison with landlord
  • Perform other duties and special projects when required
  • Work with internal IT department and/or onsite Building Engineer to coordinate moving of heavy equipment and internal employee relocations.
  • Maintain accurate headcount for the local facility, by division
  • Ensuring that employees are kept up-to- date on any building related issues such as maintenance to building systems, fire drills, etc.
  • Assist with set up and of conference room configurations for trainings and workshops.
  • Adhere to company policies and departmental administrative procedures (timesheet collection, vacation requests, etc.).
  • Help ensure others adhere to general office policies and procedures.
  • Ensure office is kept neat and clean, not only for aesthetics, but for general employee safety.
  • Assist employees with special projects as needed.
Performance Standards: Attendance, qualitative and quantitative standards, speed, accuracy, interpersonal skills, application of knowledge and skills, etc.)
  • Regular attendance essential
  • Ability to work on multiple projects essential
  • Good working knowledge of Microsoft Excel, Word, Powerpoint, Visio and Outlook
  • General understanding of managing expenses
  • Professional and courteous attitude a must
  • Good written/verbal communication and organizational skills a must
  • Ability to work independently and without constant direction
  • Working knowledge of HVAC, plumbing and electrical
  • Ability to lift boxes, furniture, and equipment up to 30 lbs.
  • Qualifications: Education or training equivalent to:
  • High School diploma
  • 2-5 years office experience or equivalent work-related experience required


To learn more about the position and to apply, please follow this link.