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As a courtesy to our members, we have provided job postings opportunities within the field of Facilities Management.

Check out IFMA’s JOBnet for other job positions not listed here.

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To post a job, please send an e-mail with the job title, the company name, salary range, and where you would like applicants to send their resumes. Include as an attachment to the e-mail a full job description in MS Word. If you have an electronic version of your application you may attach that as well.

Send your information to the LA-IFMA Chapter Administrator at jdowden@prodigy.net.

Property Reporting Specialist

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Facility Operations Coordinator

Facility Operations Coordinator

Responsibilities

Role Purpose:
The Facilities Operations & Engineering Coordinator is responsible for providing the highest levels of customer service to the customers at the 10UCP property.  Support operations & engineering, maintenance work plans, reporting, and Integrated Work Place Management System processes.
 
Responsibilities:
Responsibilities include but are not limited to:

  • Provide the highest levels of customer service for 10UCP operations; greet visitors, answer phones, generate internal/external correspondence, deliveries, filing,
  • Maintain and update building inventory lists, property and lease files, permit tracking, contact lists, LEED reporting, Project List, etc.
  • Manage Key Performance Indicators for Operations and Engineering teams
  • Perform Zone Maintenance inspections and create planned corrective work orders in the Integrated Workplace Management System (IWMS)
  • Support IWMS system utilization for 10UCP operations.
  • Manage all employee communications (i.e., memos, elevator screens, lobby postings, etc.)
  • Provide after-hours access list to security nightly.
  • Update and distribute weekly Staff Meeting minutes.
  • Act as point of contact for all employee requests; review and dispatch employee service requests through the work order system and follow-up through completion. 
  • Provide monthly/quarterly work order metrics.
  • Manage customer and vendor insurance compliance including BROWZ compliance.
  • Assist with the recycling program.
  • Manage special projects and outside vendors as assigned by Sr. Director.
  • Maintain and update project calendar weekly.
  • Request pricing and coordinate scheduling for vendor services.
  • Coordinate office maintenance requests (including ergonomic equipment installs, painting, furniture modification, etc.).
  • Attend quarterly EH&S safety meetings and distribute information and a sign-in sheet to the building management team.  Track and close Gensuite tickets.
  • Inspect and prepare vacated offices/cubicles so they are move-in ready for the new employee.
  • Perform janitorial/building inspections to ensure the property is well-maintained and meets standards of a Class A high rise office building.
  • Establish and maintain favorable occupant relations.

Qualifications/Requirements

-High School Diploma; college degree preferred
-Minimum of 5-years prior experience in a clerical/administrative role; property/facilities management experience highly preferred
- Interested candidate must submit a resume/CV through www.nbcunicareers.com to be considered
- Must be willing to work in Universal City, CA
- Must be willing to submit to a background investigation
- Must have unrestricted work authorization to work in the United States
- Must be 18 years or older

Desired Characteristics

- Excellent verbal and written communication skills.
- Proven ability to multi-task, prioritize, organize tasks and projects; attention to detail a must
- Customer-focused with excellent customer service skills and a “can-do” attitude
- Ability to maintain professionalism at all times


Apply here.

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