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As a courtesy to our members, we have provided job postings opportunities within the field of Facilities Management.

Check out IFMA’s JOBnet for other job positions not listed here.

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Send your information to the LA-IFMA Chapter Administrator at jdowden@prodigy.net.

AVP Facilities and Maintenance

AVP Facilities and Maintenance

 

Harvey Mudd College is recruiting an Assistant Vice President for Facilities and Maintenance on their campus in Claremont.

 

Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering and mathematics. HMC enrolls about 800 students and is a member of The Claremont Colleges, which is comprised of five undergraduate colleges and two graduate institutions.  According to students, professors and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature.  The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.”

 

POSITION SUMMARY

The AVP for Facilities and Maintenance (AVPFM) will lead the Facilities and Maintenance Department which includes the following areas: a) custodial, b) grounds, c) facilities operations, d) maintenance, e) renewal and replacement reserve program (i.e. deferred maintenance), f) facility sustainability efforts and g) capital projects.  Responsibilities are varied and involve supervision, budget planning and management.  The AVPFM will partner with the VP for Administration and Finance/Treasurer to provide strategy and leadership to conceptualize, develop, and implement facilities and maintenance initiatives, in alignment with the College’s Master Plan and its Strategic Vision

 

The AVPFM will lead and provide oversight for planning and executing all small and large capital building projects that include new construction, and renovation.  Construction and renovation management may include selecting professional design staff; coordinating the activities of clients, design professionals (architects, engineers, etc.) contractors, inspectors and others associated with the project; monitoring project progress, cost and quality; resolving problems that arise in the project; working with city, state and federal agencies and officials to ensure compliance and safety; communicating with project stakeholders regarding program, budget, schedule and construction impact; and completing and warranting the project College specifications.

 

The AVFPFM is a member of the Business Affairs Leadership Team, and reports to the VP for Administration and Finance/Treasurer.  The AVPFM, under the direction of the VP Administration and Finance/Treasurer, serves as liaison with the Board of Trustees’ Physical Plant and Campus Planning Committee (PPCPC) and potential and current donors; and manages construction and renovation projects from concept through completion. The AVPFM interacts with a broad array of constituencies which includes trustees, the President’s Cabinet, students, alumni, faculty, staff, city staff and officials, architects, engineers, contractors, facilities consultants and other community members.

 

The AVPFM establishes expectations, provides mentoring and coaching, identifies opportunities for job and career development, and provides informal and formal feedback and has the following supervision responsibilities: supervises Construction Manager who executes day to day project supervision on the field for large capital projects (new buildings and significant renovations) as well as the College’s Renewal and Replacement Reserve program; supervises Assistant Manager for Special Projects who focuses on smaller renovation projects; Supervises the Senior Director for Facilities who directs and supervises the College’s custodial, grounds, and maintenance services, as well as facility sustainability initiatives; and partners with the VP for Administration to co-supervise the Senior Director of Operations & Emergency Preparedness and Employee Safety.

 

SUMMARY OF QUALIFICATIONS:

Education and Experience:  Bachelor’s degree in engineering, construction or project management, or a related field is required.  A minimum of five years of relevant industry experience in construction/renovation/building project management, as well as experience in leading a facilities department/division that includes supervision of large staff.  Experience as the lead in capital project management (e.g. as the owner’s representative or internal/campus project manager) including budgeting, planning, and construction and renovation management in addition to a strong understanding of architectural, mechanical, electrical, and other related disciplines.  Direct experience managing all stages of a capital project for new construction and renovation (conceptual design, SD, DD, CD and construction). Master planning and entitlement experience.  Experience in overseeing a facilities operation.

 

Licenses/Certificates:  Possess and maintain a valid driver’s license and a driving record-acceptable to the College’s automobile insurance carrier.

 

Preferred Qualifications:  10 years of progressively responsible industry experience in building project, construction and renovation management and facilities management.  Experience managing renovation projects in an occupied building environment.  Experience as the lead in capital project management (as the owner’s representative or internal/campus project manager) for an institution of higher education.  Experience working in a college setting or other setting with a shared governance environment.  Experience working with environmental and sustainability principles, best practices, and laws/regulations, including Leadership in the Energy and Environmental Design (LEED) Green Building Rating System.  Bachelor’s degree or minor in business or graduate degree in business/finance is preferred.

 

Knowledge, Skills and Abilities:  

Facilities - Knowledge of engineering and construction terminology, theory, practices and principles, as well as the ability to direct and converse technically with engineers and architects regarding campus utility systems for electricity, natural gas, water, sewer, network cabling, and the maintenance, operation, design and construction of the various building types which occur on a residential college or similar campus environment.  Familiarity with city/municipal codes.   Ability to manage and evaluate architects, contractors and supporting consultants as well as experience with contract negotiation.  Knowledge of facility management systems (applications and tools.   General knowledge of applicable building and fire codes.  

 

Communication/Collaboration - Ability to function in a collaborative team environment and build and maintain effective relations with the College’s various constituencies.  Strong interpersonal skills, including tact, diplomacy, and flexibility..  Ability to value, actively seek and respond to various internal and external constituencies Demonstrated ability to prepare coherent, effective and well-written and formatted presentation texts and graphics.; make presentations to small and large groups; and explain complex planning concepts and solutions in a clear, concise manner.  Excellent writing and proofreading skills.

 

Management and Analytical Skills - Effective supervisory skills and demonstrated ability to mentor, coach and develop staff.  Ability to think strategically and tactically.  Ability to “see around corners” and anticipate issues/problems..  Effectively use various software and manipulate complex database and spreadsheet applications. Excellent organizational, administrative and project management skills..  Ability to manage many projects at once and meet deadlines/schedules and achieve goals under pressure.  “Results oriented” personality, Ability to conduct analysis and research.  Service oriented attitude. ,  Ability to exercise sound judgment and model ethical standards.

 

Desired Additional Experience and Skills: Significant knowledge of and experience with CEQA. Familiarity with current industry benchmarking practices.  Experience with computerized maintenance management system.  Experience with continuous improvement initiatives and practices of a complex facilities operation.

 

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Technical Facilities Manager Hines@Amazon

When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you'll be a part of shaping our future in the years to come.

 

As a Technical Facilities Manager with Hines, you will be responsible for the management of mechanical operations and maintenance on behalf of a prominent corporate client, while maintaining the highest level of customer service. Responsibilities include, but are not limited to:
  • Act as building engineering expert resource to on-site facilities team
  • Resolve technical facilities issues
  • Develop proactive operations programs and recommend appropriate engineering support functions
  • Establish and implement procedures for prompt and courteous response to all employee-generated mechanical, electrical, plumbing, lighting or other technical issues
  • Monitor building energy use, produce reports, and oversee energy management program
  • Participate in after hours on-call rotation for facilities emergencies
  • Hire, supervise and coordinate activities of engineering-related vendors and contractors
  • Support trouble ticket team
  • Provide information and direct input for major fiscal activities, including budget preparation, financial planning, and variance analysis.

 

Minimum Requirements include:
  • High school diploma or equivalent from an accredited institution
  • Trade school training and field experience as a Building Engineer, Facility Engineer, or Facilities Manager
  • Two or more years management experience, including at least one year in Property or Facilities Management
  • Demonstrated leadership experience
  • Strong initiative and customer service orientation and ability to function as part of a complex team
  • Budget preparation and administration experience
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Director, Facilities Maintenance

Opportunity

The Director, Facilities Maintenance is responsible for assuring that all LA BioMed facilities are properly maintained and that appropriate preventative maintenance practices are employed to obtain maximum equipment longevity while assuring continuity of operations.  Oversees maintenance and reliability of all building systems including HVAC, electrical, plumbing, security, and structural as well as grounds keeping and custodial services. Assures full compliance with applicable governmental regulatory and licensing requirements.  

Scope of Responsibilities
  • Develop, manage and update, as required, a preventative maintenance program for all LA BioMed facilities, including structures, electrical systems, plumbing systems, HVAC and controls, elevators and other facility systems.
  • Develop and manage budgets in support of facility maintenance on both a fiscal year and multi-year (strategic) basis.
  • Assures routine inspection and assessment of all critical facility systems
  • Manage repairs, renovations, and maintenance of facilities on time and on budget
  • Assure required facility certifications (elevator permits, SCAQMD permits, etc.) are complete.
  • Manages landscaping and grounds keeping operations.
  • Develop and manage energy conservation program to track and manage utility expenses.
  • Assures those critical systems (freezers, data centers) are protected from failure through effective design safeguards, redundancies, and backup systems.
  • 8 + years experience in facilities management with increasing levels of responsibility, preferably in a health care or research environment.
Skills & Experience Required 
  • Previous experience successfully supervising and leading others.
  • Working knowledge of principles and practices of facilities management
  • Well versed in technical/engineering operations with a working knowledge of building electrical and mechanical systems, including HVAC and controls
  • Working knowledge of preventative maintenance, deferred maintenance planning, and facilities assessments
  • Working knowledge of building codes
  • Knowledge of basic accounting, financial and budgeting principles and practices
  • Ability to read and understand blueprint 
  • Knowledge of the facility requirements necessary to support wet lab, dry lab, lab support and vivarium operations highly desirable
  • Ability to provide 24/7 on-call support in emergency situations
  • Ability to work as a member of a team
  • Ability to work well under pressure and meet multiple and sometimes conflicting deadlines
  • Ability to interact in an appropriate and professional manner
Education Required

Bachelor degree in Engineering or a related field, or equivalent work experience. 

Compensation & Benefits

We offer a competitive compensation and benefits package including 3weeks’ vacation to start, 1 week of paid personal time, 12 paid holidays, group medical, dental vision and life insurance and a company paid retirement plan.

To Apply

For consideration please refer to job number #17-083 on our web-site at: https://labiomed.org/career

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Assistant Facilities/ Building Engineer

To provide facility management resulting in enhanced performance and reduced life-cycle costs of buildings and grounds at company-owned/leased commercial office under minimal supervision. Exercise a proactive strategy and technical expertise to provide operational management of buildings and grounds with the ultimate goals of reducing life-cycle costs, enhancing Member experience, and maintaining a productive work environment for the staff. To respond to complex requests for service modifications and/or vendor management issues. Ability to be available for after-hours emergencies to reduce losses and maintain critical business functions.

Responsibilities:
  • Ensure project deliverables are met in accordance with customers' expectations, timelines & budget constraints - Considerable impact
  • Draft business communication, correspondence, reports and/or other written materials - Complex/Difficult
  • Maintain accurate records
  • Serve as resource for the resolution of complex and/or unique problems - Assist in leading
  • Build and maintain relationships with team members, management, key stakeholders and/or external contacts (vendors, etc.)
  • Conduct facility audits for code compliance, design and security standards; identify opportunities for improvement - Advanced
  • Develop capital budgets to include estimating, forecasting and adjusting - Advanced analysis
  • Effectively manage life cycle costs associated with maintaining facility, equipment, and furnishings - Lead
  • Make maintenance modifications to ensure facilities are operating as designed - Lead
  • Manage performance and provide quality assurance for outsourced services - Advanced
  • Promote branch office relationship programs and processes - Assist in leading
  • Provide operational facility management of buildings and grounds - Lead
  • Schedule maintenance, repair, replacement and leasehold improvements - Considerable latitude
  • Identify areas of improvement; determine solutions; implement enhancements/changes to improve operations, standards and results - Considerable latitude
  • Perform other duties as assigned
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ISD Executive-level General manager, Facilities Operations Services

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