Job Board

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As a courtesy to our members, we have provided job postings opportunities within the field of Facilities Management.

Check out IFMA’s JOBnet for other job positions not listed here.

Would you like to post a job?

To post a job, please send an e-mail with the job title, the company name, salary range, and where you would like applicants to send their resumes. Include as an attachment to the e-mail a full job description in MS Word. If you have an electronic version of your application you may attach that as well.

Send your information to the LA-IFMA Chapter Administrator at jdowden@prodigy.net.

Facilities Planning Manager

The Company:

Faraday Future (FF) is a California-based mobility company, leveraging the latest technologies and world’s best talent to realize exciting new possibilities in mobility. We’re producing user-centric, technology-first vehicles to establish new paradigms in human-vehicle interaction. We’re not just seeking to change how our cars work – we’re seeking to change the way we drive. At FF, we’re creating something new, something connected, and something with a true global impact.

 

Your Role:

 As the Facilities Planning Manager, you will be responsible for overseeing daily Facilities Management activities at Faraday & Future’s HQ site as well as other Southern California locations. Your responsibilities will include: planning and coordinating company moves, furniture planning and purchases, maintaining space occupancy information, overseeing the company ID card process and daily Security activities, and maintaining up to date floor plans. You will oversee Administrative technicians and the Receptionist.

 

·   Coordinate department moves

·   Oversee company ID badge process

·   Oversee daily activities of third party Security Company

·   Maintain updated floor plans for all FF locations

·   Lead the development of a CAFM program for FF

·   Manage purchasing and distribution of office supplies for HQ

·   Supervise Admin Technicians: provide leadership, training, and schedule daily activities

·   Manage daily Facilities management activities

·   Assist in the development of FF furniture standards

·   Additional duties as assigned to support the Facilities/Administration Department

 

Basic Qualifications:

·         Bachelor's Degree

·         5 years of experience in your field

·         Proven knowledge + expertise, and passion for Facilities Management

·         Ability to read Architectural drawings

·         Strong familiarity with MS Office (Excel, Word, PowerPoint, and Database)

· Basic understanding of purchasing procedures

 

Preferred Qualifications:

·         Proven expertise with managing daily services for a Headquarters

·         A diverse skillset including the ability to read and understand MEP drawings

·         A wide range of experience with CAD/CAFM/SAP

·         A creative curiosity, collaborative ethic, hardworking enthusiasm, and driving personal vision

·         Excellent communication skills and team-working tendencies

·         A penchant for multi-tasking and self-starting

·         A genuine fascination for the Facilities Management field and a commitment to global change

·         A true sense of determination… and hopefully a sense of humor

 

Perks + Benefits

·         Stock options for every employee

·         Healthcare + dental + vision benefits (Free for you/discounted for family)

·         401(k) options

·         Engineering orientation + onboarding

·         Daily catered lunches onsite (nominal cost)

·         Healthy snacks + beverages 24/7

·         Relocation assistance + reimbursement

·         Free parking + carpool reimbursement

·         Casual dress code + relaxed work environment

·         Culturally diverse, progressive atmosphere

·         “Soul of Faraday” community outreach team

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Director of Facilities - LA LGBT Center

The Los Angeles LGBT Center is seeking candidates for the role of Director of Facilities. This is an exciting opportunity for the right leader to join a world-class organization that serves as a place of hope, healing, and inspiration to LGBT people throughout Los Angeles. The Center provides services for more LGBT people than any other organization in the world and is poised to build off of 50 years of impact and growth to lead us to the next 50 years of service to the LGBT community.

 

ABOUT LOS ANGELES LGBT CENTER

Since 1969 the Los Angeles LGBT Center (“Center”) has cared for, championed, and celebrated LGBT individuals and families in Los Angeles and beyond. Today the Center's more than 600 employees provide services for more LGBT people than any other organization in the world, offering programs, services, and global advocacy that span four broad categories: Health, Social Services and Housing, Culture and Education, Leadership and Advocacy.

 

For more information on Los Angeles LGBT Center please visit lalgbtcenter.org.

 

THE OPPORTUNITY

The Director of Facilities plays an important role in fulfilling the Center’s mission of “building a world where LGBT people thrive as healthy, equal and complete members of society.” This dedicated and dynamic leader will manage a diverse portfolio of eight locations, including health centers and residential facilities, and will work closely with each to understand their facilities needs and priorities in support of the Center’s mission. The Director of Facilities will lead a talented, dedicated, and passionate team who are looking to be taken to the next level by an inspirational leader.

 

This opportunity comes at an important and exciting time for the Center. In 2019, the Center will celebrate 50 years of service by opening the Anita May Rosenstein Campus, which will be the world’s largest community center serving LGBT people. The new facility will offer multi-generational living and support programs to the community. The Director of Facilities will play an integral role in the opening and management of this state-of-the-art facility and will have a lasting impact in the Los Angeles LGBT community.

 

KEY RESPONSIBILITIES

The Director of Facilities will be responsible for directing the design, planning, construction and maintenance of the Center’s facilities and properties; security operations and parking resources. This individual will develop budgets and long-range facilities plans based on organizational growth and future facility’s needs. The Director of Facilities will oversee the functioning of all building systems including mechanical, electrical, fire/life safety, plumbing, and waste management. This individual will ensure that building operations comply with all local zoning laws and regulations.

 

Key responsibilities include:

  • Strategic Leadership
    • Oversee the daily operations and management of more than 400,000 square feet of agency real estate in eight separate locations and the Facilities Management staff
    • Provide leadership and direction in determining departmental and Center requirements and priorities for day-to-day, short term, and long-range planning needs
    • Establish scope of work and specific needs for all departmental and Center renovations and repairs
    • Oversee various building preservation projects including regulation of maintenance standards, monitoring of repairs, and supervision of renovation projects
  • Fiscal Oversight
    • Work closely with Senior Executive Team members in the development of fiscal management and budgeting plans for facilities management
  • Staff & Vendor Management
    • Responsible for recruiting, selecting, developing, mentoring and coaching staff and inspiring and motivating individual and team performance
    • Locate vendors, negotiate contracts, monitor performance and maintain service records and warranties for all long-term assets
    • Interview, hire, interface with and direct all contractors necessary to develop plans for renovations and new construction projects including securing bids and negotiating contracts for all projects
    • Maintain building security systems and contracts; control lock and key systems; develop and monitor all property access procedures
  • Compliance Management
    • Maintain and monitor safety and fire code standards and regulations for all properties
    • Perform functions of agency Safety Director; develop, monitor and maintain agency-wide Total Safety Program, including distribution of materials, training and compliance
    • Evaluate and ensure agency compliance with all pertinent government and regulatory agency requirements
    • Maintain accurate records of all contract agreements, design plans, permits, necessary vendor licenses and records of insurance coverage  
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Cal State Los Angeles - Director of Facilities Services

Director of Facilities Services

California State University, Los Angeles (Cal State LA), is recruiting a Director of Facilities Services.

 

Here’s a little about Cal State LA and the position for which they are recruiting:

Cal State LA is a public comprehensive university in the heart of Los Angeles, one of the 23 universities in the California State University (CSU) system. Founded in 1947, adjacent to the San Gabriel Valley, and has more than 28,000 students who reflect the rich ethnic diversity of the area. Join this innovative and energetic campus at the cultural, financial, and commercial center of Southern California.

The CSU system offers a premium benefit package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year.

Under the general direction of the Associate Vice President for Facilities, Planning, Design & Construction, the incumbent provides leadership and performs general administrative and managerial functions involving decisions and actions related to the administration of programs, which involve the operation, maintenance and repair of state-owned University buildings, structures, energy, grounds, automotive and utility infrastructure including the central plant, HVAC systems and controls. The incumbent manages periodic and comprehensive evaluations of program goals and objectives and means of substantially reducing operating costs without impairing overall operations. Together with subordinate management and priorities of work to be accomplished; prepares, justifies and administers budget allocations; administers personnel activities within Facilities Services. Maintains knowledge of and oversees compliance with the laws, ordinances, and other regulations applicable to building maintenance and repair including building codes for the State of California, fire codes, ADA regulations, and industry standards.  Provides a high level of customer service to the campus community and provides effective and efficient management of resources allocated to Administration and Finance. Proven ability to work effectively with individuals and groups on and off campus.

Additionally, the incumbent provides advice and counsel that has major impact on all aspects of Facilities Services in a coordinating capacity with all the Administration and Finance directors in the overall planning and direction of the affairs of areas responsible to the Associate Vice President for Facilities, Planning, Design and Construction.

Serves as a member of the Risk Management Safety Committee, Facilities Management Committee of the Los Angeles Regional Crime Laboratory Facility, Campus Physical Planning Committee and the Space Management Subcommittee.

 

Duties and Responsibilities of the Director of Facilities Services:

Finance

The incumbent provides overall direction and leadership in the development of the resource allocation program for Facilities Services; provides overall guidance in the expenditure and monitoring of funds for Facilities Services; and, provides timely and reliable cost and resource utilization data for use in planning and decision-making for Facilities Services.

                 

Personnel

The incumbent provides overall executive direction and leadership to the Facilities Services staff; promotes the achievement of the University’s affirmative action/equal opportunity goals and objectives for Facilities Services; provides overall leadership in recruitment and selection of qualified and competent employees for Facilities Services and ensures an effective performance review process in all Facilities Services units; and, enhances working relationships across the organizational units and improves external relationships between Facilities Services and all units of the University.

                 

Program Management

The incumbent provides administrative leadership through implementation of the resource management system for Facilities Services; develops and implements a work control and chargeback system; is responsible for the administration of programs which involve the operation, maintenance, minor alterations, and repairs of the heating, lighting, water treatment, sewage disposal, air conditioning, ventilation and refrigeration systems and the minor capital remodeling, maintenance, and repair of buildings, grounds, parking lots, athletic facilities, and related equipment; coordinates projects with the Director, Planning, Design and Construction and the Director, Risk Management/Environmental, Health and Safety; continues implementation of “customer service objective”; assures compliance with all relevant sections of the Integrated CSU Administrative Manual (ICSUAM) and Cal State L.A. University Administrative Procedures (AP); provides periodic Facilities Services management reports to the Vice President for Administration and Chief Financial Officer.

                 

Representational Activities

The incumbent provides appropriate representation/communications with and submits reports to the Chancellor’s Offices, serves on the Campus Physical Planning Committee;  consults with academic governance as requested by the Associate Vice President for Facilities, Planning, Design and Construction; represents the campus in interactions with business, elected, civic, and educational leaders of the community in matters of mutual interest or concern; and, consults with Auxiliary organizations and the Associated Students, Inc., in matters of mutual concern or interest to the University.

 

Qualifications

  • Substantive responsible management experience in facilities management and operations (five to seven years), preferably in higher education.
  • A Bachelor’s degree from an accredited college or university in a related field.
  • Excellent interpersonal and communication skills are required.
  • Experience working within a labor union environment is preferred.
  • Demonstrated ability to work in a multicultural/multiethnic environment.

 

This position is a 'designated position' in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

 

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

 

A background check (including criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU.  Failure to satisfactorily complete the background check may affect the application status of applicants continued employment of current CSU employees who apply for the position.

 

In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs.

 

Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting.  The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer.

 

For more information about Cal State LA, visit: http://www.calstatela.edu

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Business Development Manager

Main Responsibilities:

The Business Development Manager (BDM) is responsible for growing the prospect base at ClearTech. The BDM fosters relationships and uncovers sales opportunities among targeted prospective clients, and network partners including building specifiers, furniture dealers, interior designers, architects, project management organizations and others. This is expected to have direct, positive impact regarding our overall sales growth.

Expectations:

  • Position ClearTech as a leader in the collaborative and managed services solutions in the corporate and higher education markets.
  • Create relationships with decision makers, influencers, partners, consultants, and end users who will provide a consistent pipeline of opportunities for our solutions.
  • Become an active participant/leader within organizations that connect us with industry decision makers in order to establish ClearTech as a relevant and important contributor to the business community as a whole.
  • Create exclusive partner referral relationships.
  • Leverage developed relationships to open the door to targeted prospective clients.

 

Tactics:

  • Leverage online resources such as LinkedIn, ClearTech clients, and partners to get meetings with targeted prospective clients.
  • Establish a pipeline of referral opportunities from satisfied clients.
  • Create or join network lead sharing groups such as commercial real estate, designers, architects, furniture dealers, commercial movers, project management.
  • Join industry associations who have members that contain influencers and partners.
  • Volunteer for leadership and committee positions within industry associations which the BDM is a member.
  • Showcase ClearTech projects to prospective clients, influencers, and partners.
  • Lead ClearTech marketing events, presentations, and lunch and learn presentations.

 

Monthly Goals:

40 new appointments a month with qualified prospective clients and qualified networking channels (details listed below):

  • Prospective Clients: Develop relationships and identify the reasons why the prospect would be interested in buying from ClearTech.
  • Networking Channels: Business Leaders, Architects, Interior Designers, Construction, Commercial Real Estate, Property Management, Furniture Dealers, Manufacturer partners and Technology Companies
  • Develop a business plan, territory analysis and strategy for the primary markets
  • Develop leads to opportunities to close on a monthly basis with agreed upon revenue goals

 

Qualifications:

  • Bachelor’s Degree (or equivalent)
  • Candidates with experience selling managed services or cloud-based service solutions strongly preferred
  • Business-to-business high call prospecting sales experience is required, preferably in a technical consultative sales capacity
  • Experience selling high-end products (average sale ranges from $50k to $1mm)
  • Experience selling “value” for products and intangible services highly preferred
  • Must have demonstrated the ability to achieve year-to-year sales goals utilizing a structured sales system. Formal sales training highly desired
  • Strong interpersonal and communication skills, both oral and written, are required
  • Must be computer literate (MS Office suite) understand sales reporting, tracking and reporting of critical data, and familiar with maintaining a sales contact database

 

Reports to:

President

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Manager, Facilities Services and Operations for the RAND Corporation in Santa Monica, CA

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OVERVIEW OF RAND

The RAND Corporation is a research organization that develops solutions to public policy challenges to help make communities throughout the world safer and more secure, healthier and more prosperous. RAND’s research and analysis address issues that impact people everywhere, including security, health, education, sustainability, growth, and development. Headquartered in Santa Monica, California, RAND has close to 1,800 people from approximately 50 countries working in offices in North America, Europe, and Australia, with annual revenues of more than $308 million.

RAND is nonprofit, nonpartisan, and committed to the public interest.  Our research is sponsored by government agencies, charitable trusts, and community nonprofits. In addition, we rely on philanthropic support to pursue visionary ideas; address critical problems that are under-researched; shape emerging policy debates; and devise innovative approaches for solving acute, complex, or provocative policy challenges. RAND values objectivity and integrity in both its research processes and internal interactions. We emphasize a collegial environment that respects the contributions and dignity of all staff.

POSITION DESCRIPTION

Our Facilities Services department is seeking a Manager, Facilities Services and Operations to manage Facilities and Operations for RAND's Santa Monica office.  In addition to providing leadership to the Santa Monica staff, the successful candidate will be a solution-oriented and motivated self-starter who is effective in a collaborative team environment while coordinating efforts across multiple sites to achieve a single-site experience for staff as well as external clients.


May perform any or all the following duties:

  • Manages Santa Monica office facilities and assets including capital projects, remodeling and refurbishments, general maintenance, outsourced custodial contracts and contract staff, furniture, interior design, safety, commuter assistance program, sustainability, office moves and changes, and related duties.
  • Manages the delivery of office services including Enterprise Helpdesk, occupancy management, staff visitor services, mail shipping and receiving, vending and beverage services, furniture and equipment and records retention.
  • Consults with senior staff as well as other corporate leadership to assure alignment of efforts of Santa Monica operations with strategic and operational priorities.  Works in close consultation with facilities management colleagues at other RAND sites to align efforts and leverage resources.
  • Negotiates professional services and supplies contracts as required.
  • Develops and administers objectives, operating policies and procedures, and budgets.
  • Implements, monitors, and adjusts service, quality, operating and productivity standards. 
  • Maintains and reports key metrics and leads formal continuous improvement initiatives and develops services that provide excellent customer service.
  • Staff management duties in conjunction with the Senior Manger to include but not limited to staffing, performance management, and strategic planning.
  • Other duties as assigned.



QUALIFICATIONS

Knowledge and Skills:  

  • CFM, CEFP, FMA preferred
  • Effective in representing RAND externally with clients, association organization, potential partners and vendors
  • Excellent communication skills
  • Proficiency with MS Office suite, AV technologies, project scheduling applications, BMS technology, and database analysis highly desirable
  • Experience in formal quality programs and training highly desirable

EDUCATION REQUIREMENTS

  • Bachelor’s degree preferred

 

EXPERIENCE

  • 10 years

 

SECURITY CLEARANCE

  • Must be willing to apply and obtain a U.S. Government security clearance

 

LOCATION

  • Santa Monica, CA

 

HOW TO APPLY:

 

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Facilities Services Manager - Harvey Mudd College

Job Title:  Facilities Services Manager
Company Name: Harvey Mudd College
Salary Range: $60K - $80K
 

Harvey Mudd College is recruiting a Facilities Services Manager (internally titled an ‘Associate Director of Administration’) to join their campus in Claremont.

 

Here's a little about Harvey Mudd College and the position they are seeking to fill:

Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering, and mathematics. HMC enrolls about 800 students and is a member of The Claremont Colleges, which is comprised of five undergraduate colleges and two graduate institutions.  According to students, professors, and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature. The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the college’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.”

 

Position Summary

The Associate Director of Administration (ADA) provides essential strategic, operational and consultative support to the Assistant Vice President for Capital Projects and Facilities (AVP) and other Facilities Directors, managers and supervisors by supporting and managing operational changes and process improvements, project management, analytical support and assistance with developing key personnel initiatives for the Department (e.g. orientation and professional development) and for the College as it relates to department services (e.g. events).  .

 

The ADA also provides leadership, oversight, and management, and/or support of several key Facilities and Maintenance functions and services such as facilities related risk management, staff support for the Physical Plant Board of Trustee committee, contract review and approval, communication, policy development and implementation and student liaison.  The ADA reports to the Assistant Vice President for Capital Projects and Facilities or designee and works collaboratively with the Sr. Director of Facilities and under advisement by the Sr. Director of Emergency Preparedness and Employee Safety.

 

Job Duties and Responsibilities

Supervision

Directly supervise staff in Facilities Administration who are responsible for facilities and vehicle use and rentals; the coordination and management of summer student housing; all aspects of key and card access policies and procedures; financial reporting; and supporting business and service operations.  The ADA works with the AVP in:

  • Determining and communicating job responsibilities and expectations.
  • Hiring well-qualified individuals.
  • Training and orienting staff and encouraging and fostering job growth.
  • Fostering safe work habits and ensuring staff participates in required safety workshops, emergency preparedness exercises, and presentations.
  • Assigning and delegating work.
  • Giving ongoing feedback and conducting formal performance evaluations.
  • Providing recognition.
  • Reviewing and approving time records and time-off requests to ensure accuracy and correct payment for hours worked.
  • Resolving complaints, concerns and problems.
  • Addressing performance problems through appropriate and timely action, including formal corrective action.
  • Administering applicable employment and other College policies.

 

Budget Management

  • Monitor applicable budgets.
  • Approve expenditures and ensure purchases are for approved items and compliant with College and F&M policies and practices.
  •  

Project Management

  • Independently and collaboratively work on and coordinate various projects and process improvement initiatives in collaboration with the appropriate directors or managers; analyze current practices and procedures; conduct research; recommend changes or new approaches; prepare or assist with preparing a variety of documents related to projects such as reports, policies, analyses, flowcharts, and spreadsheets.
  • Oversee the implementation of new technology or software and train and/or retrain Department staff on the proper and efficient use equipment and programs (e.g. Workday, Kronos, Lenel, EMS, and the work order system).
  • Prepare various analyses in support of ongoing initiatives and compliance requirements such as benchmarking surveys, budget assessments, and dormitory capacity.
  • Develop and provide training and coaching to Facilities staff in project development and management in collaboration with AVP.

 

Business and Administrative Operations

  • Assist the AVP, directors, and managers with developing and monitoring detailed budgets, developing and preparing periodic reports, and overseeing the Workday payment process.
  • Prepare or review and edit documents and various types of internal and external communications for the AVP, directors and managers; collect, compile and analyze information to be used in such documents/communications.
  • Assist AVP, directors, managers, and administrators within Facilities in preparing, editing, and finalizing business documents.
  • Serve as a member of the Facilities leadership team.
  • Manage the Department website and ensure it is updated as necessary.
  • In the absence of the AVP, directors, and managers, ensure that requests for action or information are addressed or are relayed to the appropriate staff member(s) or departments.
  • Manage the HMC fine arts collections, documentation, housing, use, preservation, disposition, inventory and maintenance, collections database, maintenance reports and updates for new material.
  • Serve as the student liaison for facilities related issues.  Including participating in weekly meetings with student leaders such as ASHMC Senate and Residence Hall Proctor Staff.

 

Risk Management Related to Facilities and Maintenance

  • Serve as the liaison between the HMC Business Affairs and Risk Management Administrator (BARMA) for facilities-related issues to minimize risk and liability.  Serve as the contact for issues related to risk management and general liability for the Facilities and Maintenance Office; provide information and guidance to Facilities staff in identifying potential risks and recommending appropriate measures to mitigate them consistent with guidelines established by HMC BARMA and TCCS’ Risk Management Office
  • Disseminate TCC Campus Safety Reports as appropriate and if needed take necessary actions.
  • Compose original documents and reports that vary in scope and complexity; conduct related research and collaborate with other individuals or departments as necessary.

 

Staff Support to Committees and Project Teams

  • Board of Trustees’ Physical Plant and Campus Planning Committee (PPCPC) -  As directed, provide input materials for Committee meetings to support the AVP; prepare and/or oversee the preparation of minutes; support preparation of official resolutions for the PPCPC and entire Board of Trustees; maintain content on the PPCPC website; and research and respond to other inquiries/requests from the PPCPC and other trustees, as requested.
  • Project Teams and Other Committees - facilitate meetings of the department and/or interdepartmental project teams; maintain minutes and records of team meetings; prepare agendas and documents; identify items for further action.

 

Investigations and Security

  • When primary and secondary investigator is not available, and as directed by the Treasurer, conduct investigations regarding complaints brought under the College’s Sexual Misconduct & Complaint Resolution Policy, and Prohibited Discrimination, Harassment and Retaliation Policy, or other types of investigations.
  • Manage the college’s surveillance systems, including monitoring of equipment, review of surveillance footage upon the request of a college constituent and approval by AVP and VP for Administration and Finance/Treasurer, as appropriate.
  •  

Parking Management

  • Manage parking on campus, including updating policies, procedures, maps and enforcement in coordination with TCC Campus Safety and appropriate department leaders. Under the advisement of the AVP and in consultation with the VP for Administration and Finance/Treasurer, analyze and prepare or update the necessary reports and information for the annual update to the HMC Parking Management Plan for the City of Claremont and The Claremont College Services (TCCS) Parking Report.

 

Contract Review

  • Review Facilities and Maintenance contracts and leases to ensure that the Department is entering into a fair agreement and is protected against liability, and ensure compliance with the College’s contract review, approval and signature process.

 

Policy Development and Implementation

  • Draft business, personnel, fiscal, safety and other administrative policies for the Department, ensuring consistency with College policies and practices, and assist with dissemination, implementation, administration, and training (as needed).
  • Conduct related research and consult with appropriate office staff during the drafting process. If legal counsel needs to be consulted, coordinate with BARMA to obtain legal counsel.
  •  

Training and Development

  • Coordinate the scheduling of and recordkeeping for mandatory safety training for facilities staff, as well as ongoing required training.
  • Work with AVP, directors, and managers in developing staff orientation programs for new facilities employees.
  • May assist with planning and managing emergency preparedness training and exercises.
  • May assist managers with “walk-throughs” of facilities and/or grounds to assist with establishing expectations and identifying training needs.
  •  

Required Qualifications

  • Education: Bachelor’s degree in business administration or a related field, or an equivalent combination of education and experience.
  • Experience: At least four years of increasingly responsible related experience, preferably in an academic institution that includes managing a variety of projects and assignments in varying degrees of complexity with efficiency and thoroughness.

 

Required Knowledge, Skills, and Abilities

  • Knowledgeable about how organizations work and how to get things done through both formal and informal networks; ability to act with a high degree of personal integrity, adapt to the climate and culture of the campus and become familiar with procedures, policies, and processes as well as understand the reasoning behind them.
  • Demonstrated ability to determine what is needed to get things done through and with others and how to organize people and activities; ability to understand how to separate and combine tasks into efficient workflows; ability to capitalize on opportunities for synergy and integration; adept at simplifying complex processes and accomplish goals with limited resources.
  • Demonstrated ability to communicate clearly and concisely orally and in writing; knowledge of the ability to use proper formats, grammar and punctuation, and ability to edit, proofread and ensure accuracy and high quality of work. Ability to research and compile information, analyze it and exercise judgment in selecting what to include in communications and documents.
  • Demonstrated ability to compose/draft original written correspondence and documents such as policy documents, reports, memos, agendas, and letters.
  • Effective interpersonal skills that include tact, patience, diplomacy, and the ability to adapt communication style to a constituent, and the ability to remain calm and poised in challenging and difficult situations.
  • Ability to meet deadlines and exhibit attention to detail.
  • Demonstrated strong organization and follow-up skills.
  • Intermediate proficiency and skills in a variety of computer programs including Word and Excel with the ability to use spreadsheet programs with a high degree of accuracy.
  • Proficiency with Internet-based systems and the ability to learn and use new technology and software.
  • Strong analytic, problem solving, critical thinking and research skills.
  • Ability to exercise a high degree of accurate and independent judgment, tact and discretion.
  • Ability to work with a broad and diverse campus community.
  • Demonstrated organizational, time management, and multi-tasking skills and ability to meet deadlines in a busy, high-paced environment.
  • Knowledge of office management methods, procedures, and techniques that includes financial recordkeeping and purchasing procedures.

 

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Facilities Director - Kehillat Israel

FACILITY MANAGER

Kehillat Israel (KI) is seeking a facilities professional to join the team as Facility Manager. The job opening is immediate. Your experience must include facility management, multi-use space management, effective time management, budget management, project management, evaluating bids and contracting with vendors. General knowledge of building maintenance is helpful. An undergraduate degree is preferred; 3 years minimum experience will be considered. The successful candidate will be a team player, quick study, and enjoy a people-oriented organization.

You must be:

  • an excellent planner and clear communicator in English (both orally and in writing),
  • understand the macro level of the synagogue’s activity and how the micro levels intersect,
  • able to get positive results in our complex environment,
  • skilled at using Excel and Word
  • able to establish effective working relationships with all the key members of our organization and others with whom you must interface.

 

This position manages a custodial staff of three-four, an outsourced custodial staff of two-three, along with outsourced parking attendants for events. The position also coordinates with our preferred caterers who have the use of the synagogue’s kitchens. The position is responsible for meeting the needs of our internal staff and lay leadership and interfaces regularly with outside vendors. The Facility Manager coordinates all use of space, for both internal and contracted programming. The position’s usual hours are 8:30am-4:30 pm Monday-Friday with occasional Fridays from 1:30pm-9:30 pm. From time to time there may also be evening or weekend events that will require the presence of the Facility Manager. This position is also the first building related emergency on-call staff person.

Salary commensurate with qualifications and experience, and a comprehensive benefits package will be provided. To be considered, please forward your cover letter and resume electronically to Adam Simon at asimon@ourki.org.


 

 

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