Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering and mathematics. HMC enrolls about 800 students and is a member of The Claremont Colleges, which is comprised of five undergraduate colleges and two graduate institutions. According to students, professors and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature. The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.”
The Senior Director of Capital and Renovation Projects will lead and provide oversight for planning and executing all small and large capital building projects that include new construction, and renovation. The Senior Director is a member of the Facilities and Maintenance Management Team, as well as the Business Affairs Leadership Team, and reports to the Vice President for Administration and Finance/Treasurer. The Senior Director partners with the Sr. Director of Facilities and the Senior Director of Administration, Emergency Preparedness and Employee Safety to co-lead Facilities and collaborates with key Facilities team members to ensure that project and program goals are met within the prescribed time frames and budgets. Responsibilities are varied and involve supervision, budget planning and management, serving as the primary liaison with the Board of Trustees’ Physical Plant and Campus Planning Committee (PPCPC) and potential and current donors; and managing construction and renovation projects from concept through completion. Construction and renovation management may include selecting professional design staff; coordinating the activities of clients, design professionals (architects, engineers, etc.) contractors, inspectors and others associated with the project; monitoring project progress, cost and quality; resolving problems that arise in the project; working with city, state and federal agencies and officials to ensure compliance and safety; communicating with project stakeholders regarding program, budget, schedule and construction impact; and completing and warranting the project College specifications.
DUTIES AND RESPONSIBILITIES
Supervise the Construction Manager and the Assistant Manager for Special Projects; establish expectations, provide mentoring and coaching, identify opportunities for job and career development, provide informal and formal feedback.
Trustee and Donor Liaison
- Under the guidance of the VP, prepare and present materials to various committees of the Board of Trustees.
- Under the guidance of the VP, brief the chair and vice-chair of PPCPC on matters related to new construction and renovation projects.
- Prepare Board documents and presentation materials and attend off-cycle Board committee meetings.
- Meet with current and prospective donors regarding capital projects.
New Construction and Renovation Projects
- Coordinate the construction bid process with the VP, evaluate bid submissions and make recommendations for selection.
- Oversee all phases of new facilities development and renovation initiatives from concept through design and construction until completion of the warranty period.
- Oversee the Renewal and Replacement Reserve program.
- Make regular inspections of construction projects and attend regular and special project meetings to assess progress against project goals and schedules, and ensure work is completed to contract specifications.
- Maintain and oversee updates of the campus master plan and advise constituencies, as necessary, on activities that do not conform to the campus plan.
- Participate in the identification and selection of contractors, consultants, architects, engineers, and vendors; lead contract negotiation, selection of key staff and compliance with the contract.
- Prepare and distribute RFQs and RFPs to architects, construction managers, contractors, and other professionals.
- Administer and review contracts/agreements in preparation for execution by the VP.
- Serve as the liaison with architects, contractors, consultants, etc. Manage third party construction cost estimators.
- Serve as the liaison with the College’s external construction/real estate legal counsel.
- Assist the VP with President Cabinet meetings and other campus meetings, and attend such meetings as appropriate.
- Provide support for analyzing space and provide advice and consultation for the effective use of space; assist with maintaining a space inventory for the entire campus.
- Participate in campus planning efforts, architectural design, engineering services and construction administration.
- Continually monitor and manage all stages of projects to ensure the College’s objectives are met and report inconsistencies to those that can correct deficiencies.
- Provide guidance and direction to staff, contractors and vendors in conjunction with the development and implementation of small and large projects.
- Prepare and review estimates and schedules at all project stages, and lead value engineering efforts to correct/address adverse trends.
- Track milestones and timelines for all projects and resolve issues that impact project schedules and budget projections. Notify the VP of any issues that may result in significant delays and recommend solutions and interventions.
- Maintain all documentation and records pertaining to facilities planning and construction.
- Ensure contractual obligations are met and appropriate construction safety plans are in place.
- As requested by the VP, serve as the campus liaison on projects subject to the California Environmental Quality Act (CEQA).
Collaboration with College and Regulatory and Government Agencies
Interacting with College Constituencies
- Under the direction of the VP, coordinate planning, design and construction activity with affected constituencies.
- Under the guidance of the VP, assist with or directly plan and deliver communications to various constituencies regarding facility planning, construction and renovation activities.
- Collaborate with the Senior Director of Facilities regarding matters related to the construction, renovation and upkeep of facilities and grounds; and the implementation of the Renewal and Replacement Reserve program.
- Collaborate with personnel, from the Claremont University Consortium’s facilities and construction team and from facilities departments at The Claremont Colleges.
- Collaborate with the Senior Director of Administration, Emergency Preparedness and Employee Safety to ensure that safety and health regulations and requirements are adhered to during construction.
Interacting with City, State and Federal Agencies
- Serve as the liaison with city, state and federal agencies and governing bodies and ensure compliance with all codes, laws and regulations.
- Develop and maintain relationships with the City of Claremont and other local and state agencies and boards.
- Represent the College at city hearings and meetings.
- Keep abreast of pertinent local, state and federal codes, regulations and laws; ensure compliance; and monitor the status of permits and applications.
Work with and meet regularly with the Assistant Vice President for Business Affairs/Assistant Treasurer and Budget Director to:
- Manage all project budgets and schedules.
- Develop and/or coordinate project cost estimates.
- Develop and prepare periodic reports, including detailed comparisons of actual-to-approved budgets as well as reconciliations of any variances, and prepare and recommend plans for any corrective action including value engineering.
- Establish fiscal controls for construction, and renovation budgets, monitor budgets, and coordinate cost control measures.
- Review, code, approve and direct the timely processing of all invoices.
- Monitor preliminary notices and lien releases to ensure clean title.
- Bachelor’s degree in engineering, construction or project management, or a related field preferred or equivalent work experience.
- Minimum of five years of relevant industry experience in construction and renovation management or building project management (e.g. managing renovation projects, space utilization and new buildings), that includes supervision of staff.
- Experience as the lead in capital project management (e.g. as the owner’s representative or internal/campus project manager) including budgeting, planning, and construction and renovation management in addition to a strong understanding of architectural, mechanical, electrical, and other related disciplines.
- Knowledge of engineering and construction terminology, theory, practices and principles, as well as the ability to direct and converse technically with engineers and architects regarding campus utility systems for electricity, natural gas, water, sewer, network cabling, and the maintenance, operation, design and construction of the various building types which occur on a residential college or similar campus environment.
- Direct experience managing all stages of a capital project for new construction and renovation.
- Master planning and entitlement experience.
- Familiarity with city/municipal codes.
- Ability to manage and evaluate architects, contractors and supporting consultants as well as experience with contract negotiation.
- Knowledge of facility management systems (e.g. electrical, HVAC and water treatment), applications and tools.
- General knowledge of applicable building and fire codes.
- Ability to function in a collaborative team environment and build and maintain effective relations with the College’s various constituencies.
- Strong interpersonal skills, including tact, diplomacy, and flexibility.
- Ability to value, actively seek and respond to various internal and external constituencies.
- Demonstrated ability to prepare coherent, effective and well-written and formatted presentation texts and graphics to the College’s various constituencies.
- Excellent writing and proofreading skills.
- Effective supervisory skills and demonstrated ability to mentor, coach and develop staff.
- Ability to think strategically and tactically. Ability to “see around corners” and anticipate issues/problems early so that corrective action can be taken on a timely basis.
- Effectively use various software and manipulate complex database and spreadsheet applications.
- Excellent organizational, administrative and project management skills
- Ability to manage many projects at once and meet deadlines/schedules.
- “Results oriented” personality, committed to delivering projects on budget and schedule to the established quality standard.
- Ability to conduct analysis and research.,
- Ability to exercise sound judgment and model ethical standards.
- Possess and maintain a valid driver’s license and a driving record-acceptable to the College’s automobile insurance carrier.
- 10 years of relevant industry experience in building project or construction and renovation management.
- Experience managing renovation projects in an occupied building environment.
- Experience as the lead in capital project management (as the owner’s representative or internal/campus project manager) for an institution of higher education.
- Experience working in a college setting or other setting with a shared governance environment.
- Experience working with environmental and sustainability principles, best practices, and laws/regulations, including Leadership in the Energy and Environmental Design (LEED) Green Building Rating System.
- Significant knowledge of and experience with CEQA.
- Familiarity with current industry benchmarking practices.
Harvey Mudd College is an Affirmative Action/Equal Opportunity Employer. Qualified applicants will be given consideration for employment without regard to age, race, gender, national origin, sexual orientation, protected veteran’s status, disability, or any other characteristics protected by applicable law.
To be considered for this position and to review the full job posting, please apply directly on Harvey Mudd’s career site, posting number P172: https://hmc.peopleadmin.com/postings/777