Director of Facilities and Operations

Posted May 28, 2025

The Director of Facilities and Operations is responsible for ensuring a clean, safe, and well-maintained campus that supports the school’s mission. This role oversees the management of the physical plant, campus operations and safety, groundskeeping, maintenance, custodial services, and budgeting for facilities projects. The Director of Facilities and Operations must have a holistic view of campus facilities and operations with attention to how the school calendar impacts operational priorities. Reporting to the Associate Head of School for Finance and Operations, the Director works closely with key operations team members, including the Director of Security and Transportation.

Beyond technical expertise, the Director of Facilities & Operations must be a collaborative leader who understands and embraces the school’s culture, fostering an environment that reflects its commitment to providing an excellent education and responsible stewardship of resources.

Key Responsibilities

Campus Facilities Management

• Oversee daily operations of the physical plant, ensuring a high standard of service and responsiveness to faculty, staff, and visitors.
• Supervise work order management to ensure timely and efficient completion of maintenance, event setups, and student activities.
• Solicit, review, and negotiate vendor contracts in partnership with the Associate Head of School for Finance and Operations.
• Oversee night cleaning crews and landscape maintenance teams.
• Assess both short- and long-term campus needs, implementing improvements in collaboration with school leadership.
• Preventative Maintenance
• Develop and oversee a structured preventive maintenance program for HVAC, lighting, elevators, and other key building systems.
• Maintain an inventory of essential equipment, supplies, and replacement parts to ensure smooth operations.
• Review existing service agreements and provide recommendations to school leadership that align with long-term planning and fiscal responsibility.

Campus Safety & Emergency Preparedness

• Lead the school’s safety efforts as a thought leader in Emergency Preparedness in coordination with the Head of School, Associate Head of School for Finance and Operations, and other administrators.
• Manage Emergency Response Plans, ensuring a proactive approach to campus safety.
• Maintain the schedule for emergency drills to comply with both state requirements as well as the school’s high priority for safety
• Serve as a liaison to local police, sheriff, and fire department personnel.
• Ensure compliance with federal and state regulatory requirements, including Cal/OSHA, LA County Water Boards, and building codes.

Budgeting & Planning

• Collaborate with the Associate Head of School for Finance and Operations to develop and manage the annual facilities budget responsibly.
• Provide accurate and complete information regarding cost projections for projects and expenses
• Track and forecast expenditures, ensuring alignment with the school’s long-term financial and operational goals.

Construction Management

• Oversee and manage all campus construction projects, prioritizing minimal disruption to the school community.
• Collaborate with contractors and construction management firms to ensure quality, efficiency, and adherence to project goals.

Sustainability & Stewardship

• Develop and implement strategies to ensure efficient resource use and responsible environmental practices, including:

1. Energy efficiency and conservation
2. Waste reduction and recycling initiatives
3. Pollution control and eco-friendly facility maintenance
4. Community education on sustainability practices

• Stay current with local, state, federal, and internal environmental regulations to ensure compliance.
• Partner with faculty, students, and staff to integrate sustainable practices into campus life.
• General Management & Supervision
• Supervise facilities staff, conduct performance reviews, and ensure adherence to school policies while fostering a culture of professionalism and accountability.
• Demonstrates strong conflict resolution skills and the ability to foster constructive outcomes in challenging situations
• Provide project management oversight for facilities-related trades as needed.
• Establish workflows to optimize efficiency while maintaining the highest standards of excellence.
• Address and resolve facilities-related issues both timely and in a manner that upholds the school’s commitment to a high-quality learning and working environment.

Qualifications

• Bachelor’s degree or equivalent experience.
• 10+ years of facilities management experience in a similar environment, with expertise in operations, maintenance and emergency preparedness.
• Ability to communicate clearly, effectively, and calmly with all campus stakeholders, fostering collaboration and problem-solving.
• Detail oriented with good time management skills and the ability to prioritize in a multi faceted environment
• Keen judgment, discretion and the ability to uphold professional boundaries
• Proficiency in Google Suite and other technology tools
• Strong knowledge of building trades and the ability to interpret architectural and engineering drawings (preferred.

Cultural Fit & Expectations

The Director of Facilities and Operations must be committed to upholding and embodying the school’s culture in all aspects of their work. This includes:

• Demonstrating professionalism, integrity, and collaboration in all interactions.
• Fostering a positive, service-oriented work environment that supports the needs of students, faculty, and staff.
• Taking a proactive and solutions-driven approach to facilities management.
• Contributing to a safe, inclusive, and welcoming campus atmosphere.
• Leading with self awareness, empathy and emotional intelligence.

This role offers an opportunity to make a lasting impact on a mission-driven institution that values innovation, stewardship, and excellence in education.

TO APPLY:  For more information, contact matt@campuswiseca.com.